Presentation Instructions

A Guide for In-Person Presenters

Before your session begins:

Come to the session room at least 10 minutes before the start of your session and inform the session chair that you are an in-person presenter.
Connect to the session’s ZOOM on your own PC.
Make sure you can share your Zoom screen on your own PC.
Make sure your microphone input, speaker output, and video are always turned OFF.

When your presentation begins:

Share your presentation screen with ZOOM.
Your microphone input, speaker output, and video must remain OFF.
You have 14 minutes for your presentation and 5 minutes for Q&A.
You will hear one bell ring at 10 minutes, another bell ring at 13 minutes, and two bell rings at 14 minutes.
Please strictly keep to the presentation time.

FAQ:

Is there any provided slide template for presentation? — No, we do not have any specific template. Use the template of your choice.
Does the presenter also submit a recorded presentation video? — No, all presentations will be real-time.

Before your session begins:

Connect to the session’s ZOOM at least 10 minutes before the start of your session and inform the session chair that you are an on-line presenter.
Make sure you can share your Zoom screen on your own PC.
Note that the time zone is Japan Standard Time (JST). Note that the time zone is UTC +9.

When your presentation begins:

ZOOM-share the presentation screen.
Microphone is turned ON. Video is optional.
You have 14 minutes for your presentation and 5 minutes for Q&A.
You will hear one bell ring at 10 minutes, another bell ring at 13 minutes, and two bell rings at 14 minutes.
Please strictly keep to the presentation time.

FAQ:

Is there any provided slide template for presentation? — No, we do not have any specific template. Use the template of your choice.
Does the presenter also submit a recorded presentation video? — No, all presentations will be real-time.

Before the start of the session:

Please be at the session room at least 10 minutes before the start of each session.
The session chair always speaks using the room microphone.
Identify all in-person and online presenters for the session.
- The results of the pre-survey of presentation types can be found here.

For each presentation:

Read out the presentation title and author, and confirm the presentation type (in-person/on-line).
Each presentation has 14 minutes for presentation and 5 minutes for Q&A.
Presenter will hear one bell ring in 10 minutes, another bell ring in 13 minutes, and two bell rings in 14 minutes.
Q&A session:
- Online questioners will use the “raise your hand button” on the zoom to announce their intention to ask a question.
- In-person questioners will be told to speak at the room microphone.

NOTES:

All questions in the hall should be asked in such a way that the sound can be picked up by the room microphone.
Force the microphone and video to be turned off if audience’s zoom microphone is on and noisy.
The program schedule is tight, so please manage the time carefully.